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BUSINESS WRITING GUIDE: WRITING A RESUME

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The basic requirements to a resume are preciseness and briefness; it should also be well-structured. A resume is usually enough for some formal purposes because it only provides basic background information about a person (normally the emphasis here is laid upon education and work experience). It contains the name of the person, place of residence, sometimes the data about his or her birth date and place, marital status, as well as contact information - from home and mobile telephone numbers to the personal web-page on the Internet. As experience demonstrates, very often those candidates benefit who are more accessible than the rest.

Writing a resume is a very important task, as its primary goal is to advertise yourself, evaluate your potential, and sum up your achievements. In a resume, you should be presented as a purposeful personality, possessing certain positive qualities and able to overcome the negative ones (if there happen to be any). However, it is important to remember that in contrast to admission essays or personal statements, a resume normally does not have to feature any disadvantages of the applicant.

A resume is meant to provide more detailed information about yourself. If it is written with the aim of applying for a job, it is sometimes necessary to indicate at the beginning what is the position you are willing to obtain. After that, in case no other form of resume is specified by the organization you are sending it to, the order of the resume parts is as follows:

Personal details: a resume should include your name, place of residence, and contact details.

Education: from fundamental (higher or secondary) education in reverse chronological order to different courses, seminars, and trainings. In case you possess any academic degree, it should also be indicated. You may also mention the competitions you took part in, diplomas, scholarships, grants, certificates, prizes, etc. Here it is necessary to indicate the time when you began and finished each stage of your education: the year and preferably the month.

Professional background is also described in reverse chronological order according to the following scheme: the dates of working on a particular place, place of work, position, and the scope of duties (it is especially important as it provides the potential employer with the information what you can and cannot do, and what your skills are).

Computer skills: nowadays they are of paramount importance for a worker of practically any profession, so it is necessary to indicate the level of mastering basic as well as special-purpose computer programmes.

Foreign languages: indicate the languages you speak, and the level of your proficiency in them. If available, state what are the proofs of your having mastered this language (certificates, diplomas, courses, language schools, etc.)

Additional information: achievements in sport, hobbies, links to your internet homepage, etc.

Referees: though this point of a resume is often regarded as optional, it is preferable that you include it. Here you should name the people who know you and can give you a recommendation. Ideally, these people should be authoritative enough and work in the same sphere you are going to work in.

There are some basic tips for describing professional background - like, for instance, even if you had done one and the same things at different workplaces, it is still necessary to repeat them, but if possible elaborating upon the specificity of your duties in each of these cases. Writing about the period of your work with each company, remember to indicate months as well as years - it will enable the reader of your resume evaluate the duration of your obtaining this or that position in a company.

It is very important to include into the resume the names of particular companies you worked with, projects you developed, if possible, and the circle of your business contacts. In case you are engaged into scientific activity, especially connected with the sphere you are willing to work in, including the list of publications may be a good idea too.

Writing a resume, it is necessary to keep in mind that whether you will get the job or not depends in the majority of cases upon the decision of one or two people, and they should be viewed by you as a target audience of your application, and you must keep asking yourself a question - who are they, those who will judge me? You should prove to them, therefore, that if they hire you, they will solve their problems. Hence, in a resume it would be out of place to point out any of your goals connected with the wellbeing of the whole country, for example. It should rather prove that you will be able to solve the company's financial, marketing, and/or production problems.

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