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Letter of Recommendation
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Letter of Recommendation
You may be asked to write a recommendation letter to a subordinate, a
colleague, a fellow-student or even to a friend. Moreover, in some
cases you may need a recommendation letter yourself, and the person
you are asking for it is not familiar with the rules of its writing,
so s/he may ask you to write it yourself.
A recommendation should be given by people working in the same
organization as the person who needs this recommendation. They should
normally be of higher rank than you, and have enough authority to give
recommendations. Ideally, a recommendation letter is written by
manager of a person's department who contacted this person directly
and controlled his/her work, because s/he will be able to provide a
potential employer with the most competent information.
Before writing a letter of recommendation, you should naturally ask
the person to tell you about all his/her achievements, projects and
developments. And surely, if you do not know the person well enough,
it is better to refuse to write a recommendation letter because it
would then see, too dry and impersonal.
In the first paragraph (introduction) of a recommendation letter, you
should state how long you have known the person you are giving
recommendation to, and in how s/he is related to you. If the person is
your colleague or subordinate, you should define the time s/he has
been working for your company, as well as his/her duties and all
significant projects s/he had worked on. It is also possible to say a
couple of words about your company and its business activity. As a
concluding sentence of this paragraph, you may sum up all you have
written here, or utter your general opinion of that person.
The second paragraph of a letter of recommendation should characterize
the person from the viewpoint of his/her professional qualities: you
may describe the ability to cope with particular kind of tasks and
duties, list all his/her achievements, and say what kinds of work s/he
is especially good at. You may also notice the strong and weak sides
of this person and describe how they reveal themselves at workplace.
It is possible to write what impression this person produces upon
other people in the process of communication and professional
interaction.
In the third paragraph you should create a more precise picture of the
person and characterize him/her more profoundly from the viewpoint of
his/her personal qualities and behavior: whether s/he is responsible,
polite, generous and amiable, or, vice versa, lazy, grumpy, and
stubborn. Lastly, state whether you can recommend this person for
obtaining some particular position.
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